MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, April
15, 2013 at 4:04 p.m. at the District Office, 10300 NW 11th Manor,
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth
Cassel District
Manager
Andrew
Bauman District
Counsel
Dan
Daly Director
of Operations
Kay
Woodward District
Accountant
Troy
Lyn District
Engineer
Jan Zilmer Human Resources
Ed Stover Water
Department
Joe Stevens Water Department
David McIntosh Wastewater
Department
Randy Frederick Drainage
Shawn Frankenhauser Drainage
George
Miller Severn
Dave
Robertson Globaltech,
Inc
John
McKune District
Consultant
Mark
Gulyas LMK
Piping
The
following is a summary of the minutes and actions taken during the April 15,
2013 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the March 18, 2013 Meeting
Mr.
Shank stated each Board member received a copy of the minutes of the February
18, 2013 meeting and requested any corrections, additions or deletions.
There
not being any,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the minutes of the March 18, 2013 meeting were
approved.
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next
item followed.
FOURTH ORDER OF BUSINESS Consideration of Debris
Removal Contract Extension
The following was discussed:
·
The District
piggybacked off of SWCD contracts for monitoring and debris removal.
·
The Contract with
Phillips and Jordan, Inc for disaster debris removal services needs to be
extended.
·
The base contract will
expire in 2014 and the District will have to review options of going out for
bids with another district or piggybacking off of someone who went through the
RFP process.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the contract extension with Phillips and Jordan,
Inc. for disaster debris removal services was approved.
FIFTH ORDER OF BUSINESS Consideration of
Engagement Letter with Keefe, McCullough and Co. LLP for Fiscal Year 2013 Audit
Ms. Woodward reviewed the engagement
letter, which includes a $1,400 fee reduction.
Mr. Daly noted the reduction is possible due to Ms. Woodward's efforts
in streamlining the auditing process.
On MOTION by Mr. Holland seconded
by Mr. Shank with all in favor the engagement letter with Keefe, McCullough and
Co. LLP to perform the financial audit for Fiscal Year 2013 at an amount not to
exceed $18,000 was approved.
SIXTH ORDER OF BUSINESS Distribution of the
Proposed Budget for Fiscal Year 2014 and Consideration of Resolution 2013-1
Approving the Budget and Setting the Public Hearing
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the floor was open to discussion of the proposed general
fund budget for Fiscal Year 2014.
Ms. Woodward reviewed the proposed
general fund budget for fiscal year 2014.
·
The budget was prepared
under the assumption the District will maintain assessments at $176.79 per
unit.
·
A separate handout was
distributed showing projected assessment levels with two options to reduce
assessments. The general fund budget
will have to be reduced by $117,366 to reduce assessments to $166.79 per unit
or by $234,732 to reduce assessments to $156.79 per unit.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Resolution 2013-1, approving the proposed general
fund budget for Fiscal Year 2014 with a decrease in assessments to $166.79 per
unit and setting the public hearing for June 17, 2013 at 4:00 p.m. at the
District Offices, was adopted.
SEVENTH ORDER OF BUSINESS Staff Reports
A.
Manager
– Ken Cassel
·
Utility
Billing Work Orders
This
item is for informational purposes.
·
CH2M
Hill Update
Becker & Poliakoff were engaged
to provide consultation services for negotiations with CH2M Hill. A copy of the retainer agreement was provided
to the Board for ratification.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the retainer agreement with Becker &
Poliakoff was ratified.
Mr. Cassel also reported the
following:
Ø There
was an informative conference call with the NNC Task Force this morning. Contact information was previously emailed to
the Board to express support for SB 1808 and HB 7115. The proposed bills are favorable to the
District because they provide DEP and the State with better control of water
quality parameters. The next conference
call is scheduled for April 29, 2013.
Ø Mr.
Shank asked for an update on the Special District Bill. Mr. Kaufman reported the bill did not
pass.
B. Engineer
– Troy Lyn
·
Well
#10 Update
The
following was discussed:
Ø Mr.
Lyn and Mr. Robertson showed a video of Well #10 under pumping conditions with
a higher flow rate than the first time it was tested.
Ø The
well is damaged. Gravel is getting in
and patching is not recommended. The
well needs to be replaced.
Ø The
worst case scenario cost estimate is $103,521.60 using stainless steel
casing. It will be approximately $20,000
less if PVC casing can be used.
On MOTION Mr. Holland seconded by
Mr. Shank with all in favor additional expenses for top end replacement of well
#10 associated with Work Authorization 76.1 at an amount not to exceed
$94,533.60 were approved.
Ø Mr.
Cassel stated the pumps for Well #5 and Well #10 will be purchased directly by the
District. They are estimated to cost
approximately $15,000 to $20,000 each and approval will be requested from the
Board.
Ø The
Board was provided with free standing degasifier exhaust stack plans. The plans were submitted to the Health
Department and will take approximately 30 days to be reviewed.
Ø The
ammonium sulfate project is substantially complete. The
last inspection was today and they are waiting for the Building Department to
provide a Certificate of Occupancy. The
Health Department is taking 30 days on all reviews.
Ø The
level gate for the wastewater plant is expected to be in next week. It will be installed by the end of April
and/or beginning of May.
Ø Mr.
Gulyas provided an update on the lining project. The project is 98% complete and is expected
to be completed within the next two weeks.
Ø Mr.
Daly provided an electric cost comparison on Lift Station #1 from March 2010
through March 2013.
C. Department
Reports
·
Water –
Ed Stover
The following was
discussed:
Ø The
Board was provided with before and after pictures of acid skids at the RO
Plant.
Ø The
Board questioned the update on sand strainers.
It was determined three trains cannot run through two strainers. More information will be provided prior to
the meeting with CH2M Hill.
Ø An
overview of Nano Plant testing was provided to the Board. Two trains were able to run for an extensive
period of time. All the wells needed to
run, except for Well #5 and Well #10.
All three sand strainers and cartridge filters needed to run as
well.
Ø Mr.
Shank requested a sample of RO water be compared with Dasani bottled water.
·
Sewer –
David McIntosh
Mr. McIntosh reviewed his report, a
copy of which was included in the agenda package.
·
Stormwater
– Randy Frederick
Mr.
Frederick reviewed his report, a copy of which was included in the agenda
package.
Ø A
sidewalk was damaged during the culvert cleaning project and needs to be
repaired. Waste Management is taking
responsibility for the damaged sidewalk.
Two dumpsters are awaiting pickup.
Ø Mr.
Daly provided an update on SFWMD’s new notification system.
·
Field –
Steve Seigfried
There
being nothing further to report, the next item followed.
·
Human
Resources – Jan Zilmer
Mr. Zilmer reported several
department heads took a two-day communication seminar. CSID was complimented on its low employee
turnover.
C. Attorney
– Bill Capko
Mr. Bauman distributed
and reviewed a memorandum on a canal bank erosion policy for the District, a
copy of which is attached hereto and made a part of the public record.
Ø District
staff will work on a process and District counsel will work on a formal policy.
Ø Mr.
Mena requested a list of the most problematic areas. He will have the Coral Springs Code Rangers
check if the properties on the list are in compliance with City permits.
Mr.
Bauman will provide more details on SB 1808 and HB 7115 and how they will
impact the District.
EIGHTH ORDER OF BUSINESS Approval of Financial
Statements for March 2013
There being no questions or
comments,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the financials were approved.
Ms. Woodward provided a
spreadsheet with projected annual cash flows and she proposed transferring $6
Million from Wells Fargo to Bank United, which will yield a net increase of
$24,300.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the Board authorized Ms. Woodward to transfer $6
Million out of Wells Fargo and deposit the funds into higher yielding
options.
NINTH ORDER OF BUSINESS Supervisors’ Request
Mr.
Shank commented on press releases for the District.
TENTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the meeting was adjourned.
Kenneth
Assistant
Secretary President